Vacation Tracker
Taking leaves is now as simple as pressing a button.Vacation Tracker is an easy-to-use leave tracking tool that simplifies the way you manage your teams’ PTO requests, work from home days, sick leaves and more - directly from Slack.Our user-friendly software is trusted by over 1,500 companies worldwide, including teams from your favorite household brands such as McDonald’s, Nike, Adobe, Bell, American Express (and many more!)We make leave tracking a breeze for both managers and employees. Here’s how::memo: Plan ahead: Know who's in and out of the office at all times so you never miss a deadline
:mag_right: Stay up to date: Get a clear overview of your workforce’s scheduled leaves through our Administrator dashboard. No more digging through endless spreadsheets!
:desktop_computer: Easily manage leaves: Request, approve and get informed about upcoming leaves without ever leaving Slack
:muscle: Remain focused: Let us manage the hassle of leave management so you can focus on growing your business
:alarm_clock: Save time: Request and approve leave requests with just a few clicks. Bid farewell to those back-and-forth emails
:bar_chart: Avoid payroll errors: Eliminate paperwork and reduce payroll errors with our automated tracking systemHere's where it gets better. Vacation Tracker also lets you:• Create multiple leave types
• Send out daily/weekly notifications to everyone in your department or organization • Establish leave policies for employees based on their location
• Set up monthly, semi-monthly or bi-weekly accruals
• Sync up with your favorite external calendar
• Manage teams across multiple departments
• Filter Users by Locations, Departments & Labels
• Automatically import national holidays via Google
• Transfer unused leaves from one year to the next
• Set up custom workweeks for employees
• ...and more! Visit our website for more information.Need help? Check out our Helpdesk to learn more or schedule a live demo.Get started in five simple steps.1. Add the Vacation Tracker bot to Slack
2. Configure our tool to fit the needs of your company
3. Invite your team members to join you
4. Start a chat with our bot by typing in
5. A form will appear, allowing you to request leave, check your status, view your dashboard and more. Approvers can then approve or deny your request, and you will be notified instantly.Don't just take our word for it - get started with our 14-day free trial and witness the magic of easy leave tracking yourself. (No :credit_card: required!)For more information on Pricing, visit our Pricing page.
:mag_right: Stay up to date: Get a clear overview of your workforce’s scheduled leaves through our Administrator dashboard. No more digging through endless spreadsheets!
:desktop_computer: Easily manage leaves: Request, approve and get informed about upcoming leaves without ever leaving Slack
:muscle: Remain focused: Let us manage the hassle of leave management so you can focus on growing your business
:alarm_clock: Save time: Request and approve leave requests with just a few clicks. Bid farewell to those back-and-forth emails
:bar_chart: Avoid payroll errors: Eliminate paperwork and reduce payroll errors with our automated tracking systemHere's where it gets better. Vacation Tracker also lets you:• Create multiple leave types
• Send out daily/weekly notifications to everyone in your department or organization • Establish leave policies for employees based on their location
• Set up monthly, semi-monthly or bi-weekly accruals
• Sync up with your favorite external calendar
• Manage teams across multiple departments
• Filter Users by Locations, Departments & Labels
• Automatically import national holidays via Google
• Transfer unused leaves from one year to the next
• Set up custom workweeks for employees
• ...and more! Visit our website for more information.Need help? Check out our Helpdesk to learn more or schedule a live demo.Get started in five simple steps.1. Add the Vacation Tracker bot to Slack
2. Configure our tool to fit the needs of your company
3. Invite your team members to join you
4. Start a chat with our bot by typing in
/vacation and then press enter5. A form will appear, allowing you to request leave, check your status, view your dashboard and more. Approvers can then approve or deny your request, and you will be notified instantly.Don't just take our word for it - get started with our 14-day free trial and witness the magic of easy leave tracking yourself. (No :credit_card: required!)For more information on Pricing, visit our Pricing page.
Permissions
Vacation Tracker will be able to view:
Vacation Tracker will be able to do:
Review the details to better understand this app’s security practices. To learn more about assessing apps for your workspace visit our Help Center.
General
Developer
Vacation Tracker Technologies Inc.
Company headquarters location
Canada
Terms of service
Privacy & data governance
Data retention policy
Vacation Tracker stores the minimum required data that our platform uses. We'll automatically delete all the data for our customers one year after the last activity in Vacation Tracker. We will also delete all the organization data upon request. Our users can request data removal by contacting our support. See https://vacationtracker.io/faq for more information. The data will be removed from our system in up to five business days after the request.
Vacation Tracker stores the following:
* Organization ID and Slack workspace and enterprise IDs
* Basic user data for imported Slack users, including their display name, profile photo URL, and user's Slack ID.
* User's email address. We use email addresses as unique identifiers for our users. We'll never send anything to these addresses without explicit permission from the user.
* Leave tracking data and setting from the Vacation Tracker application itself.
Data archiving and removal policy
Vacation Tracker will remove all data we store for an organization one year after the last interaction with our application or upon request. This data includes everything we keep in our databases for an organization and its users. We'll also remove all logs after three months. However, our log records do not store any data representing a unique identifier for organizations and users.
Data storage policy
We store all Vacation Tracker data in an Amazon DynamoDB database. All stored data is fully encrypted at rest. DynamoDB encryption at rest provides enhanced security by encrypting all our data at rest using encryption keys stored in the AWS Key Management Service (AWS KMS).
Critical data, such as leave request reason, is encrypted using a separate AWS KMS key that is deleted when we remove the organization's data.
Data center location(s)
Germany, United States
Data hosting details
Vacation Tracker is built and distributed on Amazon Web Services (AWS), using a serverless architecture and services such as AWS Lambda, AWS AppSync, Amazon API Gateway, Amazon DynamoDB, and others.
We are keeping the least possible amount of sensitive data about your team and team members, such as basic information about the users, your leave policies and all of your leave requests. However, even though we store the minimal possible amount of data about your organization, the security of that data is very important for us.
We store all Vacation Tracker data in an Amazon DynamoDB database. All stored data is fully encrypted at rest. DynamoDB encryption at rest provides enhanced security by encrypting all our data at rest using encryption keys stored in the AWS Key Management Service (AWS KMS).
The data is processed by more than 50 AWS Lambda functions. To keep our security level high, each of our functions is fully isolated and has the least amount of permissions. For example, the service that saves a new leave request does not have permission to read an existing leave request or team and user data.
Communication between Slack and our backend application, as well as between our dashboard (frontend) and our backend application goes through a RESTful API built on top of the Amazon API Gateway and GraphQL built using AWS AppSync. All of the APIs created with Amazon API Gateway and AWS AppSync expose HTTPS endpoints only. Amazon API Gateway and AWS AppSync do not support unencrypted (HTTP) endpoints. Also, our API and GraphQL endpoints are protected by Amazon Cognito authorization, and require a valid user token to be able to access the requested data.
Data hosting company
AWS
App/service has sub-processors
no
Certifications & compliance
Data deletion request procedure
When an organization wants to delete its data from Vacation Tracker, they need to contact our support through our Helpdesk (https://vacationtracker.crisp.help/en/) or by sending an email using the hello@vacationtracker.io email address. Our team will remove the organization data within five business days after we receive a request.
We use Slack to get and display user data, so if the user wants to change or hide some info from the Vacation Tracker dashboard, they'll need to change their display name or profile photo in Slack, and these changes will automatically be displayed in our dashboard.
HIPAA compliant
no
While this app may offer HIPAA compliance, Slack does not have a business associate agreement with any third-party application providers, including those in the Slack App Directory, so you are responsible for validating the provider's compliance and executing an appropriate agreement before enabling.
Security
Date of latest pen test
2020-11-25
Executive summary is available to potential customers upon request
no
Supports Single Sign On (SSO) with the following providers
We use Amazon Cognito for our user management. At the moment, users can log in or sign up to our application by signing in using Slack or Microsoft Active Directory.
Supports Security Assertion Markup Language (SAML)
no
Has a dedicated security team
no
Contact for security issues
hello@vacationtracker.io
Has a vulnerability disclosure program
no
Vulnerability disclosure program covers Slack app
yes
Has a bug bounty program
no
Requires third party authorization/connections
yes
Third party services used by this app
We use the following:
- AWS as our hosting and data storage platform.
- Slack and Microsoft AD as SSO platforms.
- Stripe as our payment processor.
- Crisp for customer support.
- Segment, Customer.io, Amplitude and Google Analytics for analytics.
Uses token rotation
no